Free tool
Car service invoice generator
Fill in the service, parts and labour and download a clean, VAT-ready car service invoice as a PDF — totals worked out for you. Prefer paper? Grab a blank template instead. No sign-up.
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Redline Auto Services
14 Bridge Road Manchester, M12 4XY 0161 555 0198 · hello@redlineauto.co.uk VAT reg: GB 123 4567 89
INVOICE
Invoice no: INV-0428
Date: 25 Aug 2026
Due: 08 Sep 2026
Bill to
J. Whitaker
22 Oak Close Stockport, SK4 2LP 07700 900321
Vehicle
MA19 XYZ
Ford Focus 1.5 TDCi
Mileage: 58,340
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labour · Diagnostic + timing belt replacement | 3 | £58.00 | £174.00 |
| Coolant flush | 0.5 | £58.00 | £29.00 |
| Parts · Timing belt kit (OEM) | 1 | £142.00 | £142.00 |
| Coolant (5L) | 1 | £18.50 | £18.50 |
Bank: Redline Auto · Sort 00-00-00 · Acc 00000000 · Payment due within 14 days.
How to make a car service invoice
- Enter your garage name, address and VAT number if you are VAT registered.
- Add the customer and vehicle details, including the registration and mileage.
- Itemise the service — oil, filters, plugs and the labour — with quantities and prices.
- Download the finished car service invoice as a VAT-ready PDF.
What goes on a service invoice
A car service invoice itemises the maintenance work rather than a single repair: the oil and oil filter, air and cabin filters, spark plugs where due, any top-ups, and the service labour. Record the mileage so the customer has a dated service history. If the service also covered a repair or an MOT, use the general garage invoice instead, or start from the job card and let Garage Desk turn it into the invoice for you.
Service, MOT, invoice — one job
Garage Desk builds the service invoice from the job automatically — parts, labour, VAT and totals done for you — then sends a branded PDF and sets the next service reminder. Free for 7 days, no card.
FAQ
Questions people ask
A car service invoice shows your garage name and address, the customer and vehicle details with mileage, an itemised list of the service work — oil, filters, plugs and other consumables plus the labour — the VAT if you are registered, and the total due with your payment terms.